FREE PLANNING TOOL
How much time could this workflow free?
Compare a repeated task with a proposed process, including the time people still spend checking and handling exceptions.
Make the assumptions visible.
Your planning estimate
estimated hours freed each month- Current monthly workload
- 36.1 hours
- Proposed workload, including review
- 16.4 hours
Average month = 52 ÷ 12 weeks. Time freed is capacity, not an automatic cash saving.
Discuss this workflowA worked example
At 50 tasks per week and 10 minutes each, current work is about 36.1 hours per average month. Reducing the task to 4 minutes and adding 2 monthly review hours gives about 16.4 hours of proposed work, freeing an estimated 19.7 hours.
The calculator becomes available when its script loads. You can use the method below or discuss your workflow directly.
How to use the estimate.
- Measure the current task. Use a representative sample, including the time spent correcting mistakes.
- Estimate the proposed task. Include the work a person still performs after a script, AI assistant, integration, or application is introduced.
- Add review overhead. Include checking, exceptions, and administration that happen outside individual tasks.
- Compare after a pilot. Revisit volume, task time, and review work with actual observations.
Current hours/month = weekly volume × current minutes ÷ 60 × 52 ÷ 12.
Proposed hours/month = weekly volume × proposed minutes ÷ 60 × 52 ÷ 12 + monthly review hours.
The difference is estimated time capacity. Seasonal demand, staff availability, errors, and implementation and operating costs need their own review. A fixed-rules integration, an AI-assisted task, and a custom application can have different costs and review needs.
A few useful answers.
Is the estimate a guaranteed cost saving?
No. It estimates a change in team time using your inputs, including the review and exception time you enter. Freed time is capacity; implementation, software, support, and other costs need a separate business case.
Can the proposed process take more time?
Yes. If the proposed task time and review overhead exceed the current workload, the calculator shows extra hours instead of a saving. Use measured samples and check the result in a pilot.
What is included in a shared scenario link?
Only the four numeric planning inputs: weekly task volume, current minutes, proposed minutes, and monthly review hours. Names, business details, and project-brief text are not included.